The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on November 13, 2008. Those in attendance were Trustees Bonnie Howe and David Armentrout, Fiscal Officer, JoAnn Townend, Darrell Stephens and Julie Gonzales.

Resolution No. 2008-210 – Motion was made by David Armentrout and seconded by Bonnie Howe to accept the minutes of October 28, 2008. Upon roll call the vote was as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

ROAD SUPERINTENDENT’S REPORT

Darrell asked for the Trustee’s signature on the Ohio Department of Transportation Annual County Highway System Mileage Certification (2008), as presented by Mickey Marozzi, County Engineer, certifying that the total certified mileage at the end of Calendar Year 2007 in Rootstown Township was 40.15. Darrell will make copies for the Board.

Darrell also received the 2008 Bridge Inspection Report from the County Engineer.

The employee evaluations for the road crew have been completed and Darrell gave the Trustees copies.

Resolution No. 2008-211 – Motion was made by Bonnie Howe and seconded by David Armentrout to enter into an agreement with Working Partners for drug and alcohol testing. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, absent.

Darrell received a couple of training tapes from the County. The road crew viewed one of them. Dave ordered a catalog of safety videos.

Darrell reported the phone has been out of service since Monday in the road department. AT & T has been notified.

Darrell asked the status of the bid books for the sewer project. Dave said Joe received JoAnn’s fax which was submitted to the Ohio EPA. We are required to have two (2) pumps therefore, Joe is going to amend the books and they will be ready on Monday.

The tires have been installed on Bill’s truck.

Resolution No. 2008-212 – Motion was made by Bonnie Howe and seconded by David Armentrout to purchase a safety cabinet to store flammable gas cans from Lawson Products in an amount not to exceed $1,261.79. This cabinet is required by the EPA. Upon roll call the vote was as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

The borders have been installed at the park. Darrell believes the invoice is incorrect; he will give it to Diane to review.

Darrell and the road crew will be in Wooster tomorrow picking up twelve (12) trees for the park. Ken Christensen and two (2) road crew workers will be planting them at the park on Friday. There was one cremation and one funeral since the last meeting.

Resolution No. 2008-213 – Motion was made by David Armentrout and seconded by Bonnie Howe to accept the changes to the Rules and Regulations for the Homeland Cemetery. Upon roll call the vote was as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

Darrell is still experiencing problems with the cell phones from Verizion.

The Trustees will conduct an employee evaluation on Darrell at the next Board meeting on November 25th at 5:00.

ZONING DEPARTMENT Dave gave the Board copies of the goals for 2009.

RESIDENT COMMENTS

Tina Jenior was present to discuss her child support payments. Ms. Jenior is asking for her child support payment directly deposited to the CSEA instead of a check being cut. Ms. Jenior stated by the time she receives payment its weeks later.

Mark Conway and Mike Bates of Cedar Valley Energy were present to see if the Board would be interested in gas royalties. They are interested in drilling on Township owned property (Homeland Cemetery) upon the approval of adjacent owned properties. The Board agreed to table this discussion until Diane was in attendance.

Records Retention Committee Meeting

Dave opened the meeting at 7:00 PM.

The Committee discussed changes to the Records Retention Schedule and the R3C form that list items that were approved for disposal.

Resolution No. 2008-214 – Motion was made by David Armentrout and seconded by Bonnie Howe to approve the Records Retention Schedule and the R3C form for disposal of records as presented. Upon roll call the vote was as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

The Records Retention Committee meeting closed at 7:10 PM.

NEW BUSINESS

Dave suggested advertising Zoning Commission and Board of Zoning Appeals vacancies in the newspaper.

Dave reported the Regional Planning Commission is in negotiations for a new director.

FISCAL OFFICER

Resolution No. 2008-215 – Motion was made by Bonnie Howe and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call all yeas and no nays. JoAnn presented an October 31, 2008 Notice from the Ohio Division of Liquor Control of a request for transfer of liquor license from Sinaloa Ltd., dba Acapulco Mexican Grill to Lazaro LLC dba Acapulco Grill Drive Thru 1st Floor and patio, 4914 SR 44, Rootstown Township, Ravenna, OH 44266, the Trustees agreed not to request a hearing and authorized the Fiscal Officer to sign and return the Notice.

Dave contacted Hot Stove regarding a light that was on day and night at the park. He also reminded them to schedule a meeting regarding their contract.

Resolution No. 2008-216 - Motion was made by David Armentrout to adjourn at 7:30 PM.

Respectfully Submitted,

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Bonnie Howe
Chairperson

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JoAnn Townend
Fiscal Officer