The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on September 14, 2010. Those in attendance were Trustees Diane Dillon, Bonnie Howe and Brett Housley, JoAnn Townend, Fiscal Officer, Chief Charles Palmer, Darrell Stephens, Jim Mahood, and Julie Gonzales.

Resolution No. 2010-144 – Motion was made by Bonnie Howe and seconded by Brett Housley to accept the minutes of August 24, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

ROAD SUPERINTENDENT REPORT

Darrell reported the actual cost to pave Camp Road was $278,747.00 a savings of $44,070.15. Perrin Asphalt did not need the amount of materials that was in the specifications.

The Lynn Road culvert bids will be opened Tuesday, September 28th at 5:30 PM.

Darrell received the following quotes to paint the arrows on Lynn Road and to stripe on Camp Road:

J.D. Striping	$6,625.25
Aero Mark	$7,737.24
Dura Mark	$8,305.00

Resolution No. 2010-145 – Motion was made by Brett Housley and seconded by Bonnie Howe to hire J.D. Striping to paint the arrows on Lynn Road and to stripe Camp Road in an amount not to exceed $6,625.25. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-146 – Motion was made by Bonnie Howe and seconded by Brett Housley to hire Detect Alarm Systems to install three (3) Sony cameras at the New Milford Road Recycling Center and to install conduits in an amount not to exceed $995.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Bill Madlem, of the Rootstown Water Company requested at their August 24th Board meeting assistance for a drive at the water tower. The Trustees agreed to propose the following to the Rootstown Water Company:

1. The Road Crew will replace the culvert pipe and clean out the ditch at the water tower at a cost of $200.00.
2. The Road Crew will cut in the drive, rent a grader and roller.
3. It would take two (2) men for the labor consisting of one day.

The total cost to the Rootstown Water Company would be $720.00.

The Rootstown Water Company will need to supply the grindings.

Equipment

The 580 Case Supper L needs a hood. Darrell will get quotes to refurbish the old one.

The new truck will be done next week. JoAnn will check to see if she received the title so they could get license.

Cemetery

There was one funeral since the last meeting.

Park

The parking lot is completed.

The Road Crew has put seeding and straw at the park.

Darrell is in contact with Dan from the County Engineer regarding green space in subdivisions.

We received information from the State regarding Issue 2 Round 25.

Jim and Darrell looked at the composting toilets and certain ones require a lot of maintenance and some even need water and electricity.

Diane reminded everyone that there is still $3,400.00 of NOPEC money available. Chief Palmer said he would get quotes for insulated doors to put in the fire station.

ZONING INSPECTOR REPORT

There were ten (10) acts of business.

Resolution No. 2010-147 – Motion was made by Bonnie Howe and seconded by Brett Housley to authorize Jim Mahood, Zoning Inspector and any member of the Rootstown Zoning Commission or Zoning Board of Appeals to attend the 2010 Ohio Cleveland Planning & Zoning Workshop on Friday, October 29, 2010 in an amount not to exceed $85.00 per person if registered by October 13th. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Jim sent a violation letter to a resident who submitted a plan for a pool and deck. He built a six foot fence, but did not have it in the plans. Jim is in contact with Chris Meduri and agrees with Jim that this is not correct. This issue will be reviewed by the Zoning Board of Appeals next month.

FIRE CHIEF REPORT

The radio systems were recently audited and one does not meet the new narrow band requirements. Chief Palmer has requested quotes to replace this radio.

They have ordered fifty (50) additional Roper Boxes at a cost of $18.95/each. The total is $947.50. To date 95 boxes have been installed and the original order was for 100. They have five waiting to be installed at this time.

Chief Palmer renewed the natural gas vendor with the current supplier Dominion East Ohio Energy. They currently pay $7.97 per MCF the new rate is $6.65 per MCF. This agreement will be in effect until September 2011. Chief Palmer gave the Board a copy of the agreement.

This morning one of the water heaters started leaking. It flooded the seconded floor and caused damage to the first floor ceiling tiles in the training room. They do not have hot water at this time in the fire station. Chief Palmer said he had submitted the proposal to NOPEC to replace the water heaters. Diane suggested since the money has been awarded to us to go ahead and replace them. The grant money should arrive soon.

Chief Palmer asked if they could donate their washer and dryer to the Rootstown School Garage. JoAnn said she would investigate and let him know.

For the month of August the following calls were made:

EMS:	76
Fire:	10
Car Accidents:	17
Total:	103

This is the first time they have run over a hundred calls in one month.

Otis elevator replaced one of the operating circuit boards. The elevator is up and running again.

Chief Palmer gave the Board a letter from the USDA regarding the loan program. They did not qualify for the grant program because of our community median income. We do qualify for the low interest loan program.

Resolution No. 2010-148 – Motion was made by Bonnie Howe and seconded by Diane Dillon to rescind Resolution No. 2010-119 adopted July 27, 2010 re-assigning Scott Taylor to a full-time position. The Board was informed that Scott Taylor will not be taking the full-time position. Several firefighters will be going through medic training and may be promoted at a later date. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

NEW BUSINESS

Resolution No. 2010-149 – Motion was made by Bonnie Howe and seconded by Brett Housley to accept with regret the resignation of Danny Dillabough, alternate of the Rootstown Zoning Commission effective September 14, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-150 - Motion was made by Diane Dillon and seconded by Brett Housley to participate in the Rootstown Community Expo (formerly Community Awareness Day). The Board also agreed to pay the booth registration fee in an amount not to exceed $25.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

The Rootstown Community Expo will be held October 30th from 10:00 AM – 2:00 PM in the Rootstown High School Gymnasium.

Resolution No. 2010-151 – Motion was made by Brett Housley and seconded by Bonnie Howe to set trick or treat for Sunday, October 31, 2010 from 2:00 PM – 4:00 PM. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Bonnie will set a date with Darrell for employee evaluations with the Board.

Resolution No. 2010-152 – Motion was made by Diane Dillon seconded by Bonnie Howe to award bid to Classical Construction to build a pavilion at the park in an amount not to exceed $22,950.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

FISCAL OFFICER

Resolution No. 2010-153 – Motion was made by Bonnie Howe and seconded by Brett Housley to accept the tax amounts and rates as determined by the Portage County Budget Commission for FY 2011. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-154 - Motion by Bonnie Howe and seconded by Brett Housley to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-155 – Motion was made by Brett Housley and seconded by Bonnie Howe to allow a representative of the Road Crew to attend the BWC two-hour safety training class to be held Tuesday, September 28th in Dublin, OH from either 9:00 AM – 11:00 AM or 1:00 PM – 3:00 PM. The cost is $40.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010–156 - Motion by Diane Dillon to adjourn at 7:07 p.m.

Respectfully submitted,

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Diane Dillon, Chairperson

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JoAnn Townend, Fiscal Officer