The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on September 9, 2008. Those in attendance were Trustees Diane Dillon, Bonnie Howe and David Armentrout, Chief Palmer, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2008-174 – Motion was made by Bonnie Howe and seconded by David Armentrout to accept the minutes of August 26, 2008. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

ROAD SUPERINTENDENT’S REPORT

Darrell reported the Issue 2 project on Sabin and Siefer Drives have begun.

Darrell prepared Issue 2 paperwork for 2009 and Julie will type. The total project amount is $172,800.00. The Township’s share would be $86,400.00. This is to repave Bird Development.

The electric is hooked up to the new fuel tanks. Landmark inspected them and they look good. Darrell and Chief Palmer will make arrangements for the State Fire Marshall inspection.

The cameras at the recycling site have been installed. Surveillance signs will be put up.

The old fuel tanks have not been disconnected.

Darrell received a complaint from a resident on Hogle Drive and they will be repairing the curbs in that area.

Clean up day is scheduled for October 4th from 8-Noon. Darrell will have two road crew workers for that day. The Board suggested removing the dumpsters as soon as possible to alleviate additional items to be dropped off during the remainder of the weekend.

Myers is installing new plow brackets on Darrell’s truck.

Darrell believes there is a short is the dashboard of the tractor and will be taking it to Minard’s for repair.

The cemetery markers have not been completed. Darrell has a call into American Monument to get a size for the cremation markers.

There were no funerals since the last meeting.

Diane said the borders for the park have been ordered.

Dave suggested purchasing a generator just in case there is a power outage for the gas tanks. Darrell will get a quote for a small generator from Rummel Electric.

Dave asked Darrell if safety inspections were conducted on all equipment. Dave asked if inspections were completed on the off road vehicles such as the road side mower. Darrell said the vehicles are all logged mower included.

Dave asked Darrell to remove a pipe in the ditch off of Lane Avenue beside the illegal exit from the Firehouse Grill. Apparently, an illegal exit was installed, since then a wood/dirt berm has been put in across the exit and they are running over the pipe in the ditch. Dave asked Darrell to install a cone for several days after the pipe is removed for safety.

ZONING INSPECTOR’S REPORT

There were eight (8) act of business.

Jim gave the Board a copy of the Zoning Annual Conference in Cleveland. He will also inform the Zoning Commission and Zoning Board of Appeals. Dave is not interested in attending this year.

The digital camera has been ordered. JoAnn spoke to the representative regarding shipping and it should arrive by the end of the week.

Jim reported at the next Zoning Board of Appeals there is a full agenda.

Diane acknowledged receipt of $100.00 donation from the Van Black family to purchase fish for the pond. The Board appreciates his generous donation.

Dave said according to the Township Newsletter legislators are recommending using the wording “majority” instead of “unanimous” when all board members agree or disagree.

FIRE DEPARTMENT

All Department members passed their state test for fire school and received their state cards. An open house/graduation ceremony will be held at the fire station on Sunday, September 28th at 3:00 PM.

Chief Palmer reminded the Board of the health insurance meeting with Sean Sprouse of Burnham and Flowers next Monday (September 15th) at Noon. Lunch will be provided.

For the month of August the following calls were made:

EMS:	49
Fire:	25
Car Accidents:	5
Total:	79

The radiator in the fire truck blew when they were at the fire in Brimfield last weekend. It is now at CTR for repair.

Resolution No. 2008-175 – Motion was made by David Armentrout and seconded by Bonnie Howe to enter into an agreement with TRZ Communication Services to provide Rootstown Township first alert notification system to residents. The cost is 10 cents per minute and you only pay as it is in use. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Diane would like for the notification system to be up and running by the first of the year.

UNFINISHED BUSINESS

PARK

Diane reported they are still in the planning stages for the pavilion.

Diane would like to purchase trees next month to plant in the park.

Diane said we should decide in October if we should close the park for the winter.

Diane asked JoAnn to see how long the port-o-johns are scheduled to be at the park.

Dave reported Joe Mosyjowski is preparing the bid books for the sewer installation at the Townhall. Dave gave the church Joe’s telephone number in case they may be interested in hooking up to sewer.

Dave informed the Board that there were three more tables purchased for use at the Townhall.

NEW BUSINESS

Resolution No. 2008-176 – Motion was made by Bonnie Howe and seconded by David Armentrout to participate in the Community Awareness Day. The Board also agreed to pay the registration fee in an amount not to exceed $10.00. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Dave said the Chamber of Commerce will be hosting an informational meeting on September 18th at 7:00 PM at NEOUCOM regarding your health, wellness and prevention of Alzheimer’s. This meeting is free to the public.

The Portage Park 0.5 mill tax levy will be on the ballot November 4th. Dave presented a DVD entitled “The Natural Choice for you!” It tells the story of the Park District and their value to the community.

Dave reported on the Regional Planning Zoning Commission agenda they will be discussing an applicants request to reconfiguring of lots (Shaw Allotment) by combining lots and adjusting the property lines. The lots to be replatted are on the east side of New Milford Road and 219 feet south of Camp Road.

FISCAL OFFICER

JoAnn gave the Board a letter from State Representative Kathleen Chandler.

JoAnn gave the Board information from Ohio EPA regarding e-check.

JoAnn gave Bonnie and Dave the invitation from the Portage County Commissioners’ regarding the 1st Annual Portage County Economic Development Summit on October 2nd at NEOUCOM.

JoAnn received notice from Direct Energy stating the rate of $9.99 will be expiring. The new rate is $12.99. This rate will expire in one year. The Board agreed.

JoAnn received correspondence from the Portage County Board of Elections stating they are putting precincts F & G from the Townhall due to ADA compliance and will be moving to NEOUCOM.

In response to the September 10, 2008 notice from the Ohio Division of Liquor Control a request for renewal for liquor license for Giant Eagle, the Trustees agreed not to request a hearing and authorized the Fiscal Officer to sign and return the Notice.

JoAnn presented an e-mail from Tina Jenior who is asking for her child support payment directly deposited into her account. Ms. Jenior stated in the e-mail that by the time she receives payment its weeks later. JoAnn had a list from the past several months of when the Township issued a check to our bank. Our bank cashes the check in a timely matter and then the State processes a check to send to Ms. Jenior. At that point JoAnn has no control of how long it takes the State to process child support checks. JoAnn will contact the State Auditor’s Office and Ms. Jenior.

Resolution No. 2008-177 – Motion was made by David Armentrout and seconded by Bonnie Howe to pay bills on file with the Fiscal Officer. Upon roll call all yeas and no nays.

JoAnn reported the Ohio Police and Fire Pension Fund have withdrawn all penalties regarding reports that were to be filed by the prior clerk in 1998.

Dave spoke to the school superintendent regarding the Communicator Newsletter and informed Dave that the Chamber will be participating in the newsletter.

Diane asked if Dave received information regarding the Brimfield Recycling Program. Dave did not.

Resolution No. 2008-178 - Motion was made by Diane Dillon to adjourn at 6:50 PM.

Respectfully Submitted:

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Diane Dillon
Chairperson

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JoAnn Townend
Fiscal Officer