The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on August 26, 2008. Those in attendance were Trustees Diane Dillon, Bonnie Howe and David Armentrout, Chief Palmer, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2008-163 – Motion was made by Bonnie Howe and seconded by David Armentrout to accept the minutes of August 5, 2008. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

ROAD SUPERINTENDENT’S REPORT

Darrell reported the tanks have been delivered and filled with fuel. The electrician is almost finished installing the camera. The old tanks are no longer being filled. Dale Miller will be handling the removal of the old tanks. JoAnn said she will need a closure report once they are removed.

The installation of the swing set has been completed and mulch has been spread at the park.

The road crew poured curbs in Hidden Knolls and Harvest Hills.

They are still waiting on the dump body to be delivered for the new truck. JoAnn said the license plates have been ordered.

The 4X4 unit on the front end of the F-450 needs repaired. Darrell will be taking it to Loften’s in Ravenna for repairs.

There was one cremation since the last meeting.

Approximately half of the markers are installed at Homeland Cemetery. The Board discussed how big the flat stones should be in that area. The Board asked Darrell to give a recommendation at the next meeting. Diane said the military uses 1X2. Dave suggested contacting Maplegrove Cemetery in Ravenna.

Resolution No. 2008-164 – Motion was made by Bonnie Howe and seconded by David Armentrout to use flat markers in the cremation and other lot of the Homeland Cemetery. The size of the markers is to be determined by the Road Superintendent. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Resolution No. 2008-165 – Motion was made by David Armentrout and seconded by Bonnie Howe to purchase thirty (30) sections of border to be placed along the swing set at the park at a cost not to exceed $800.00 from Recreation Creation. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

The road crew will install treated post to alleviate residents from driving up to the pond and around the playground area at the park.

Dave said the Board received a letter from the Rootstown Water Company regarding a leaking hydrant on Jay Street. Diane said we have already addressed the water company about this issue stating our legal counsel advises that the Rootstown Water Service Company is responsible for all of the hydrants the water company has installed, or that have been installed by a developer as part of the water system.

ZONING INSPECTOR’S REPORT

There were nine (9) act of business.

Jim reported that Chasers has changed its name and installed a new sign. Jim is going to investigate to see if there had been a special condition permit issued.

Jim reported Mr. Denning who owns property on the corner of Rosalind and Tallmadge Roads picked up the paperwork to apply for a permit, but has not heard from him. Jim put the letter to the Prosecutor’s Office on hold at this time.

Resolution No. 2008-166 – Motion was made by David Armentrout and seconded by Bonnie Howe to purchase a Canon Powershot A590 digital camera from Staples in an amount not to exceed $180.00 for use of the Zoning Office. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Jim received a complaint from a resident on Sandy Lake Road regarding manure odor. Jim sent a nuisance letter and the Health Department has also been informed. The resident’s legal counsel spoke to Jim.

FIRE DEPARTMENT

The fire academy training has been completed and eight members are taking their state test tonight at Maplewood.

Four members will be starting EMT school tonight at Robinson Memorial Hospital.

Chief Palmer will be out of town Friday morning through Monday afternoon. Captain Duffy will be in charge.

Sean Sprouse, Employee Benefits Consultant from Burnham and Flowers was present to review the Townships employee health benefits. The renewal date is September 1, 2008.

Resolution No. 2008-167 – Motion was made by David Armentrout and seconded by Bonnie Howe to use Super Med Plus HRA 1000/3000 as our new health care plan effective October 1, 2008. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

UNFINISHED BUSINESS

Chris Meduri made two changes to the TRZ agreement for call back information.

PARK

Resolution No. 2008-168 – Motion was made by David Armentrout and seconded by Bonnie Howe to purchase amur, cat fish, blue gill and bass to stock the pond at the park from Fender Fish Farm in amount not to exceed $450.00. The fish will be delivered by Fender Fish Farm in the fall. Upon roll call the vote was as follows: Diane Dillon, yea, David Armentrout, yea, Bonnie Howe, yea.

Dave reported Louie from the Portage County Water Resources Department suggested installing a duplex box with grinder pump for the sanitary sewer grinder pump and sewer force main project on Cook Road.

Dave reported the streetlights on New Milford Road and Kelly also New Milford Road and Jennifer have been installed.

Resolution No. 2008-169 – Motion was made by David Armentrout and seconded by Bonnie Howe that the Rootstown Township Trustees to move into executive session at 7:25 PM to discuss personnel issues. Upon roll call the vote as follows: David Armentrout, yea, Diane Dillon, yea, Bonnie Howe, yea.

Resolution No. 2008-170 - Upon conclusion of the above referenced discussion a motion was made by David Armentrout and seconded by Bonnie Howe that the Rootstown Township Trustees move out of executive session at 7:30 PM. Upon roll call the vote as follows: David Armentrout, yea, Diane Dillon, yea, Bonnie Howe, yea.

After exiting Executive Session, the Trustees took no action.

Resolution No. 2008-171 – Motion was made by David Armentrout and seconded by Bonnie Howe to send $317.12 to the State of Ohio Division of Surface Water for the Ohio EPA permit application for the sanitary sewer grinder pump and sewer force main project on Cook Road. Upon roll call the vote as follows: David Armentrout, yea, Diane Dillon, yea, Bonnie Howe, yea.

FISCAL OFFICER

Bonnie and Diane thanked Dave and Glenys for decorating the Randolph Fair display case.

JoAnn received a letter from the Regional Planning Commission stating we have 36.75 of unused hours remaining for 2008.

The Board received an invitation from the Portage County Economic Development regarding an Economic Development Summit on October 2nd from 9:00 am – 4:00 pm at NEOUCOM. The cost is $25.00 per person.

Resolution No. 2008-172 – Motion was made by David Armentrout and seconded by Bonnie Howe to pay bills on file with the Fiscal Officer. Upon roll call all yeas and no nays.

The Board agreed for JoAnn to pull the Miller invoice regarding the port-o-johns. There was no approval from the Board to pay for the cost of port-o-johns at the park. Dave will contact Mr. Donnelley from soccer to get more information.

Resolution No. 2008-173 - Motion was made by Diane Dillon to adjourn at 7:50 PM.

Respectfully Submitted:

_____________________________________
Diane Dillon
Chairperson

_____________________________________
JoAnn Townend
Fiscal Officer