The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on August 12, 2008. Those in attendance were Trustees Diane Dillon, Bonnie Howe and David Armentrout; Fiscal Office, JoAnn Townend; Darrell Stephens; Jim Mahood; Van Black and Chief Palmer.

The meeting was called to order at 5:30 p.m.

Resolution No. 2008-151 – Motion made by Bonnie Howe and seconded by David Armentrout to approve the minutes of July 22, 2008. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

FIRE CHIEF’S REPORT

Chief Palmer reported that EMS non-resident collection for June was $6,130.00. To date for the year the total collected is $17,953.41.

Chief Palmer reported that the Provident Insurance Policy is due for renewal. It is the accident policy for fire members that are injured at work. He would like to review the insurance and get additional quotes.

Chief Palmer reported that in the month of July the fire department ran the following calls:

EMS	47 responses
Fire Calls	15 responses
Car Accidents:	9 responses
Mutual Aid:	Given: 9 calls; Received: 4 calls

Dan Cook from James Hardie is coming from Columbus to look at the siding on the fire station.

Resolution No. 2008-152 – Motion made by Bonnie Howe and seconded by David Armentrout to seal the fire station parking lot by Perrin Asphalt at a cost not to exceed $795.00. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2008-153 – Motion made by David Armentrout and seconded by Bonnie Howe to enter executive session to discuss personnel issues at 5:37 p.m. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2008-154 – Motion made by Bonnie Howe and seconded by David Armentrout to exit executive session at 5:45 p.m. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

ROAD SUPERINTENDENT’S REPORT

Darrell discussed the need for the leveling course on Sabin Drive and the costs associated with it.

Resolution No. 2008-155 – Motion made by David Armentrout and seconded by Bonnie Howe to approve the extra cost for the installation of the leveling course on all of Sabin Drive and that it would be an increase to the 2008 Road Improvements contract of approximately $37,125.00. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Darrell reported that the gasoline tanks will be delivered on August 19th, 2008.

Darrell also reported that upon review of the quotes received for a security camera system at the New Milford Road site, he recommends that the quote from V Tech for $1,395.00 per approved.

Resolution No. 2008-156 – Motion made by David Armentrout and seconded by Bonnie Howe to purchase and install a security camera system for the New Milford Road site from V Tech for an amount not to exceed $1,395.00. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Darrell reported that the poles for the swing set have been done and that they should be done by the end of the week.

He will be taking the display case to the Randolph fair grounds on Monday, August 18th.

There has been one funeral. The markers have arrived and have been given to Mr. Szuch. He will hopefully have the project completed within two weeks.

A question came up about the current swings and whose property they are on…Hot Stove or Township. Darrell reported that he knows where the pins are and can have them painted.

ZONING INSPECTOR’S REPORT

Jim Mahood reported that there were eight (8) acts of business the past two weeks.

Jim and the Trustees discussed the permit for the new pavilion at the park.

Resolution No. 2008-157 – Motion made by David Armentrout and seconded by Bonnie Howe to refund the amount of the permit paid ($110.00) for the new pavilion as it is a donation by the Dillon’s. Upon roll call the vote was as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon, abstained.

Resolution No. 2008-158– Motion made by David Armentrout and seconded by Bonnie Howe to refund the amount of any fees charged and paid associated with the new pavilion as it is a donation by the Dillon’s. Upon roll call the vote was as follows: Bonnie Howe, yea; David Armentrout, yea; Diane Dillon abstained.

Jim reported that he is going to request a letter from the Prosecutor’s office with regard to Mr. Denning’s property on the corner of Rosalind and Tallmadge Roads.

Resolution No. 2008-159 – Motion made by David Armentrout and seconded by Bonnie Howe to send a letter to Mr. Denning. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Jim also reported that he received a request from the “Problem Solvers”, a non-profit group from Rootstown High School to use the Town Hall for a rummage sale on September 6th, 2008 with their proceeds going to the Animal Protective League.

Resolution No. 2008-160 – Motion made by Bonnie Howe and seconded by David Armentrout to allow the rummage sale at the Town Hall and preferring that the outside grounds be used. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Jim also reported that the current zoning camera is on its last leg. He will get quotes on various types and bring them back for discussion.

Dave reported that a resident of thirty-five years from Marks Avenue alleges that a new resident of two years on the same street cut down trees on their property. Dave advised that it is not a zoning issue.

Bonnie reported that the Recorder’s Association reduced the cost of filing zoning books. It will soon cost fifty dollars ($50.00) to record the whole book versus twenty-eight dollars ($28.00) for the first two pages and eight dollars ($8.00) each page thereafter.

RESIDENTS COMMENTS:

Danny Dillabaugh introduced Bruce Lantis of 4386 Apple Orchard. Bruce teaches communications at both KSU and Akron University and has done some grants writing in the past. He is interested in exploring the possibilities of working with the Township on future grants.

UNFINISHED BUSINESS:

Diane distributed AFLAC information to both Chuck & Darrell for their employees review.

Diane also reported that she is getting a quote from Summa on medical insurance.

She also reported that she has had not response from TRZ yet.

There is a Youth mentoring program through Family & Community Services of Portage County. To volunteer to be a mentor call (330) 297-7027.

The Chamber is authorizing and will pay for a meeting to be held at NEOUCOM on September 18th to talk about ways to slow down Alzheimer’s disease. There will be no fee to the public.

Dave reported that Chris Smeiles, Kevin Poland and the State of Ohio are working on a solution for the old Ravenna Aluminum plant.

Dave also reported that the Congregational Church would like to tie into the sewer if possible. Dave will be checking and advising on the progress.

NEW BUSINESS:

Diane discussed and showed drawings of the planned new pavilion at the park. The size is 30’ x 48’. The trustees decided on green for the color of the shingles.

Resolution No. 2008–161 - Motion by Bonnie Howe and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call the vote was as follows: Diane Dillon, yea; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2008–162 - Motion by Bonnie Howe and seconded by David Armentrout to adjourn at 7:15 p.m.

Respectfully Submitted:

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Diane Dillon
Chairperson

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JoAnn Townend
Fiscal Officer