MINUTES OF THE ROOTSTOWN TOWNSHIP TRUSTEES
July 27, 2010

The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on July 27, 2010. Those in attendance were Trustees Diane Dillon, Bonnie Howe and Brett Housley, JoAnn Townend, Fiscal Officer, Assistant Chief Jack Duffy, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2010-115 – Motion was made by Brett Housley and seconded by Bonnie Howe to accept the minutes of July 13, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

5:30 PM - Bid Opening for the 2011 Issue 2 - Road Improvements - Camp Road

The following bids were opened:

Tallmadge Asphalt$ 285,506.05
Ronyak Paving$281,496.60
Central-Allied$283,941.65
Shelly Company$ 291,740.65
Barbicas Construction$ 326,099.75
Northstar Asphalt$ 285,036.90
Shelly & Sands$ 294,263.25
Perrin Asphalt$ 278,747.60
Karvo Paving$ 308,815.20

Darrell will take the lowest bid to the County Engineer for tabulation.

ROAD SUPERINTENDENT REPORT

Darrell reported Scott Miller from the County Engineer is still working on the Lynn Road culvert pipe project.

The street signs have been installed in Bird Development.

The Road Department discussed increasing the culvert pipe installation fees for residents.

Resolution No. 2010-116 – Motion was made by Bonnie Howe and seconded by Brett Housley upon the recommendation of the Road Superintendent to increase the culvert pipe installation fees for residents to the following:

Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

The Road Crew replaced a 40’ culvert pipe on Campbellsport Road and a 40’ of 12” culvert pipe on Camp Road and asphalted over crossovers.

The sign inventory has been completed for July.

Resolution No. 2010-117 – Motion was made by Bonnie Howe and seconded by Brett Housley to hire Custom Quality Plumbing to test three backflow systems at a cost not to exceed $105.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Bonnie signed the Issue 2 Camp Road Project. JoAnn will complete the remainder of the form.

Special Election is August 3rd. Ray will be placing the ballot boxes and tripods at the necessary locations.

Darrell received a Township resident concern regarding the recycling bins being disarray and Homeland Cemetery grooming not being done. The Road Crew is checking on these matters and will be in contact with the resident.

Diane still would like the cameras to be relocated at the Recycling Center. Darrell will contact Dave Saltzman. Bonnie spoke to Bill Steiner, District Coordinator for the Portage County Solid Waste Management District and he said there has been a lot of employees out and he is in the process of training additional drivers.

Equipment

Darrell reported they are still waiting on the set up of the controls on the new truck.

Darrell received the following quotes for a bed liner for Bill’s truck.

Michael’s Fabricating/16” Steel$ 600.00
Butch’s Welding/16” Steel
 ¼” Steel$ 590.00
Quick Service Welding/16” Steel$ 700.00
 ¼” Steel$ 900.00

Resolution No. 2010-118 – Motion was made by Brett Housley and seconded by Bonnie Howe to hire Butch’s Welding to install the bed liner in Bill’s truck in the following amounts:

Butch’s Welding/16” Steel$ 490.00
¼” Steel$ 590.00

Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Cemetery

There were no funerals since the last meeting.

Park

The crew finished seeding and putting straw down on the field at the Rootstown Park.

Diane suggested installing removable speed bumps in the park. Diane gave Darrell a catalog and would like his suggestion as to which type.

Darrell gave the Trustees a copy of his Standard Operating Procedure.

Diane said there is still $3,200.00 available for the NOPEC grant. Diane suggested installing different light switches at the park to save on electricity.

Bill will be attending the Issue 2 meeting on August 9th with Darrell, who will go, if he is not available.

Ray Martinez, First Energy was present to introduce himself to Trustees. He has taken Robin Paton’s place and will now be the Township’s Representative.

ZONING INSPECTOR REPORT

There were six (6) act of business.

Jim reported only one resident attended the Open Zoning Meeting that was held July 22nd. Brett also attended.

Jim reported his printer is still not working.

Jim will be attending the newly formed Committee at the Regional Planning Commission Offices.

FIRE CHIEF REPORT

Assistant Chief Duffy reported that Justin DeLuke has resigned from his full time position.

Resolution No. 2010-119 – Motion was made by Diane Dillon and seconded by Bonnie Howe to accept the resignation of Justin DeLuke and re-assign Scott Taylor to Mr. DeLuke’s full time position pending the outcome of a physical and physiological evaluation. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

HAZMAT will be using the ladder truck for the National Guard Exercise on August 6th at the EOC.

UNFINISHED BUSINESS

Diane reported the Park Committee met to determine where the new pavilion should be placed. They are thinking of placing it where the Road Crew is seeding. Diane has the plans of the present pavilion but they need updated.

Resolution No. 2010-120 – Motion was made by Bonnie Howe and seconded by Brett Housley to hire Tony Luketic to update the design plan for the pavilion at the park in an amount not to exceed $350.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

JoAnn gave the Board information regarding the premium amounts for the health benefits.

FISCAL OFFICER

Resolution No. 2010-121 - Motion by Brett Housley and seconded by Bonne Howe to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

The Board agreed for the cancellation stamp day to be held in September.

Hot Stove and Soccer Club Discussion

Arden Doolittle, Vice President of the Soccer Club, Sabrina Christian-Bennett, Treasurer of the Soccer Club and Ken Moss, Soccer Club; Joe Postlewait, President of the Hot Stove were present to discuss the needs of the Soccer Club and Hot Stove. The Soccer Club’s season is from August through October and the Hot Stove’s season begins in April through the end of August depending if there is a fall ball. Both the Soccer Club and Hot Stove’s Boards terms are for two years. Soccer Club would like approximately 3.2 acres to install a field at the park.

Resolution No. 2010–122 - Motion by Brett Housley to adjourn at 8:01 p.m.

Respectfully submitted,

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Diane Dillon, Chairperson

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JoAnn Townend, Fiscal Officer