The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on June 22, 2010. Those in attendance were Trustees Diane Dillon, Bonnie Howe and Brett Housley, JoAnn Townend, Fiscal Officer, Chief Charles Palmer, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

Resolution No. 2010-096 – Motion was made by Brett Housley and seconded by Bonnie Howe to accept the minutes of June 8, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Shirley Riemenschneider was present to inform the Trustees that the U.S. Postal Service has a program which communities can choose a commemorative pictorial to use for the cancellation stamp for one day only. This year would mark the 200th anniversary that Rootstown Township’s government was formed. We would have an event at the Town Hall. The Board preferred having the event held on a Saturday. Shirley will check with the post office. Diane suggested getting a government class involved.

ROAD SUPERINTENDENT REPORT

Darrell contacted the City of Ravenna regarding the spill sign that was removed on Lynn Road.

Darrell spoke to Scott Miller from the County Engineer’s Office and he is currently working on the Lynn Road culvert project.

Darrell spoke to Brian Ford from the County Engineer regarding an alternate way to barricade Lynn Road since the current ones are being removed. Darrell said we may need to purchase our own barricades; the County may want theirs back. Darrell will get quotes.

Resolution No. 2010-097 – Motion was made by Bonnie Howe and seconded by Brett Housley to install 25 MPH speed limit signs in all Rootstown Township Development’s when needed and when new developments are built. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Darrell reported someone stole all the street signs in Bird Development. He will get a quote for larger street signs. Diane suggested installing them after the July 4th weekend.

Darrell has had several complaints regarding planters taken from the cemetery.

Darrell is still waiting for a quote for the bed liner for Bill’s truck.

Cemetery

There were two (2) funerals since the last meeting.

The Board agreed to add the following to the Homeland Cemetery Rules and Regulations:

1. The Township will remove all decorations left on graves on the following schedule:

   January 31st
   April 30th
   July 31st
   October 31st.

Park

Darrell reported several mirrors in the restrooms at the park were damaged by a B-B gun. The Board agreed to remove the mirrors. The Board asked Darrell to check with Hot Stove to see if they could lock the restrooms when they leave the park.

Diane suggested installing a pavilion at the park, across from the pavilion on the other side of the road. The cost would be approximately $25,000-$30,000.

Bonnie suggested changing the wording on the sign at the Recycling Site on New Milford Road to include “Anyone removing items may be prosecuted”. The Board agreed.

George Tishma was presented to inform Darrell that speed limit signs need to be posted on Kelly and Jennifer Avenues as well.

Becky Toaso a resident on New Milford Road was present to see if the Trustees spray for mosquitoes. There are so many mosquitoes where she lives you cannot even go outside. The Board said Townships usually do not spray, but agreed for Jim to get quotes as to how much it would cost.

Darrell believes the pond may be leaking. Darrell will contact Duane Melby.

ZONING INSPECTOR REPORT

There were eight (8) acts of business.

Jim gave the Board four (4) estimates for windows at the rental house. The lowest bid was Regency Windows. If we are granted; NOPEC will be funding this project.

Jim received numerous phone calls regarding high grass on empty lots and sent out several nuisance letters to residents.

MaryAnn dropped off copies of old Zoning Board of Appeals minutes, correspondence, etc. Jim said he has all the original documents. The Board agreed to destroy the copies.

Jim reported the Town Hall was sprayed on Monday.

The Board agreed to set an Open Zoning Meeting on Thursday, July 22nd from 6:30 PM – 8:00 PM at the Town Hall. Brett has agreed to attend as well. Jim will post on the marquee and contact the Record Courier. This will give residents the opportunity to ask questions regarding zoning in Rootstown.

FIRE CHIEF REPORT

The repairs have been completed on the Expedition. The total cost is $3,637.57. It is now back in service.

The following is a breakdown for May 2010 non-resident ambulance billing:

Billed Amount:	$2,200.00
Collected Amount:	$6,166.38
Year to date Billed	$26,600.00
Year to date Collected:	$23,444.29

Diane met with the officers regarding grant requests for NOPEC. Captain Jenior will be completing the forms and submitting them to Diane.

Chief Palmer will have a fire levy on the ballot in the fall. JoAnn received a letter from the Board of Elections stating the deadline to have anything on the ballot at the November 2nd election is now August 4th.

RESIDENTS

Arden Doolittle, Vice President of the Rootstown Soccer Club was present to inform the Trustees that he has a Co-op Group that is willing to level the property at the park to install soccer fields (where the Board discussed installing a new pavilion). Diane asked Mr. Doolittle to put his request in writing to the Board which should include how much parking will be needed and the layout of the fields. Diane said she does not want parking in the grass.

FISCAL OFFICER

Resolution No. 2010-098 - Motion by Brett Housley and seconded by Bonne Howe to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

JoAnn presented a letter from the Ohio Township Association regarding newly elected Trustees must attend the elected official’s training programs and seminars about Ohio’s Public Records Law.

JoAnn received a letter from the Portage County Charity Horse Show asking the Trustees to sponsor one of their functions or to place an ad in their program. The Board agreed not to participate at this time.

Brett agreed to get the display ready for the Randolph Fair.

UNFINISHED BUSINESS

The Board agreed to discuss the Hot Stove agreement at the next Board meeting.

Brett scheduled a meeting with Sean Sprouse, Burnham & Flowers for Tuesday, July 13th. Brett said this year they offer an online employee application.

Brett contacted Ms. Klusty regarding ZBA minutes that are posted on the Township website. Brett invited Ms. Klusty to the Trustee meeting. She would like to schedule a private meeting. JoAnn will contact Chris to see how verbatim meeting minutes need to be.

The Board discussed changes to the Rootstown Township Employee Personnel Policy Manual.

NEW BUSINESS

Resolution No. 2010-099 – Motion was made by Brett Housley and seconded by Bonnie Howe to update Section V – Workplace Policies to the Rootstown Township Road Crew & Zoning Department Employee Personnel Policy Manual effective June 22, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

JoAnn will make the necessary changes.

Resolution No. 2010-100 – Motion was made by Brett Housley and seconded by Bonnie Howe to purchase water lilies for the pond at the park in an amount not to exceed $100.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-101 – Motion was made by Diane Dillon and seconded by Bonnie Howe to set a public hearing for the 2011 tax budget on Tuesday, July 13, 2010 at 6:00 PM at the Town Hall. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-102 – Motion was made by Diane Dillon and seconded by Bonnie Howe for the Rootstown Township Trustees to move into executive session at 7:30 PM to discuss personnel and court action Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-103 - Upon conclusion of the above referenced discussion a motion was made by Bonnie Howe and seconded by Brett Housley that the Rootstown Township Trustees move out of executive session at 8:00 PM. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

After exiting Executive Session, the Trustees took no action.

Resolution No. 2010–104 - Motion by Bonnie Howe to adjourn at 8:01 p.m.

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Diane Dillon, Chairperson

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JoAnn Townend, Fiscal Officer