The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on April 28, 2009. Those in attendance were Trustees Bonnie Howe, David Armentrout and Diane Dillon, JoAnn Townend, Fiscal Officer, Darrell Stephens, Chief Palmer, Jim Mahood and Julie Gonzales.

Resolution No. 2009-084 – Motion was made by Diane Dillon and seconded by David Armentrout to accept the minutes of April 14, 2009. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

ROAD SUPERINTENDENT REPORT

The Trustees signed the contract for Issue 2 for Bird Development. Darrell said they will begin the second week in June.

Darrell reported several pipes at the park need to be replaced. One of the fields floods when it rains. The pipe would be placed in the field to Cook Road. The cost is $2,200.00. Dave is in favor of contributing half of the expense so Hot Stove will not have to pay the total cost. Diane is not in favor. Bonnie believes Hot Stove needs to write to the Trustees if they want assistance.

Resolution No. 2009-085 – Motion was made by David Armentrout and motion was withdrawn due to lack of a second to contribute $1,100.00 (one-half of the total cost) to replace pipes at the park to alleviate flooding. Upon roll call the vote as follows: Bonnie Howe, nay, David Armentrout, yea, Diane Dillon, nay.

Dave will contact Hot Stove to ask them to request funding in writing.

Darrell reported they will not pull the underground tanks until we have permits. They may be sending a BUSTR Inspector. Darrell is not sure of the cost at this time.

The Board asked Julie to send a letter to the resident who lives on the corner of Cobblestone and Lynn Road. Darrell received a complaint that a tree needs to be cut back more or removed. Darrell said we sent the resident a letter last year regarding this issue and they cut the tree back a little. The Board agreed that the road crew would remove the tree if the resident wishes or cut it back to the Road Superintendent’s satisfaction for safety reasons. All the road equipment is running properly.

There was one funeral since the last meeting.

Resolution No. 2009-086 – Motion was made by David Armentrout and seconded by Diane Dillon to authorize the reclassification of the cash advance made to the Road and Bridge fund in 2008 to a permanent transfer. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

Darrell gave the Trustees three quotes that were received for the storage building for Homeland Cemetery:

Don Litsinger Construction	$18,550.00
Miller Garage Door Company, Inc.	$18,982.00
MJH Contractors, LLC	$19,300.00

Resolution No. 2009-087 – Motion was made by David Armentrout and seconded by Diane Dillon to replace the storage building at the Homeland Cemetery at a cost not to exceed $19,000.00 from Don Litsinger Construction. The additional $450.00 is in case permits need to be issued. These funds will be allocated from the Cemetery Fund. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

Darrell purchased a wood burning engraver from Home Depot to engrave “Rootstown Township” on the benches at the park.

Once the pavilion is installed at the park the road crew will place the grills and pet stations there also.

T-shirts will be ordered soon for the road crew for the summer.

Resolution No. 2009-088 – Motion was made by David Armentrout and seconded by Diane Dillon to sell up to two (2) grave lots per adult eighteen (18) years or older at the current rate for Rootstown residents for Homeland Cemetery. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

Resolution No. 2009-089 – Motion was made by David Armentrout and seconded by Diane Dillon to eliminate the current pre-sale and reservation policy for the Homeland Cemetery. The Trustees will honor any existing reservation placed prior to April 28, 2009. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea. The Road Crew went to the ETAP training last week.

Resolution No. 2009-090 – Motion was made by David Armentrout and seconded by Diane Dillon to amend Resolution No. 2009-074 changing the amount from $2,300.00 to $4,800.00 to hire Dominic Tree Service to remove several trees in the Homeland Cemetery and the Olde Cemetery. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

ZONING INSPECTOR REPORT

Jim reported there were ten (10) acts of business.

Jim reported the rental house is almost completed. He spoke to Misty and she has agreed to clean the house once they are totally done. Jim added they will be repairing some of the gutters and installing the keyless pad on the garage.

Dave and Jim attended the Seminar Saturday hosted by the Portage County Prosecutor’s Office. Other members that attended from the Zoning Commission and Zoning Board of Appeals Boards were Troy Cutright, Diane Escola, Jennifer Milnes, Jim Manion, and Karen Henry. This was a very informative seminar.

Diane said the rent at the rental house is now $800.00.

The Board said Jim Mahood is doing an outstanding job with the rental property.

FIRE CHIEF’S REPORT

Chief Palmer reported receiving the last portion of the EMS grant for 2008. The grand total of the grant was $4,000.00. They will receive $6,000.00 in 2009.

Chief Palmer gave the Trustees a copy of an Identity Theft Prevention Program for the ambulance-billing for review. He also sent to Chris Meduri.

Superior Hydraulics in Kent replaced the seals on the aerial ladder. The truck is back in service. They have not received a bill for this repair.

There was an oil leak reported on Sanford Road which it is now in the hands of the Ohio EPA at this time. Chief Palmer believes most of the oil stayed on the resident’s property. The Township has no jurisdiction at this time.

The Board discussed the meeting last night regarding radio system which was held at NEOUCOM with other Officials.

RESIDENT’S COMMENTS

Todd Escola an Eagle Scout presented the Trustees with a sample of a sign for the park to be placed off of Case Avenue. The Board agreed for the sign to be 4X6, green background, engraved bold black lettering, black border and a flower at the bottom. The scout will build the post. The estimated competition date is one month.

FISCAL OFFICER

JoAnn gave the Board an invitation from the Board of Elections to a retirement party for Glenda Enders on Friday, May 15, 2009, 12:00-4:00 PM at the Board of Elections.

JoAnn gave the Board information from Kendal Horton regarding websites for townships.

The Board received an invitation from Frank Gates regarding a Workers Compensation Seminar.

Resolution No. 2009-091 - Motion by Diane Dillon and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Bonnie Howe, yea, David Armentrout, yea, Diane Dillon, yea.

Resolution No. 2009–092 - Motion by Diane Dillon to adjourn at 7:07 p.m.

Respectfully submitted,

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Bonnie Howe, Chairperson

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JoAnn Townend, Fiscal Officer