The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on January 13, 2009. Those in attendance were Trustees Bonnie Howe and David Armentrout, JoAnn Townend, Fiscal Officer, Van Black, and Julie Gonzales.

JoAnn Townend, Fiscal Officer opened the meeting at 5:30 PM.

Resolution No. 2009-001 – Motion was made by David Armentrout and seconded by Bonnie Howe to appoint Trustee Bonnie Howe as Chairperson for 2009. Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-002 – Motion was made by Bonnie Howe and seconded by David Armentrout to appoint Trustee David Armentrout as Vice Chairman for 2009. Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-003 – Motion was made by David Armentrout and seconded by Bonnie Howe to continue the current times and dates for the Township Trustee Board Meetings commencing at 5:30 p.m. on the 2nd and 4th Tuesday of each month at the Rootstown Town Hall. Upon roll call the vote was as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-004 – Motion was made by David Armentrout and seconded by Bonnie Howe to continue using Key Bank as the Township checking account and Star Ohio as the Township savings/investment account. Upon roll call the vote was as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-005 – Motion was made by David Armentrout and seconded by Bonnie Howe to keep the existing fee schedule for zoning. Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-006 – Motion was made by David Armentrout and seconded by Bonnie Howe to keep the existing fee schedule for Homeland Cemetery. Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-007 – Motion was made by David Armentrout and seconded by Bonnie Howe to keep the current copy fee of .10 cents per page. Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-008 – Motion was made by David Armentrout and seconded by Bonnie Howe to keep the current equipment value at $500.00 not covered by Ohio Revised Code to be included in the year-end Township property inventory. Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-009 – Motion was made by David Armentrout and seconded by Bonnie Howe to re-appoint David Armentrout as zoning liaison, Diane Dillon as fire liaison and Bonnie Howe as road liaison. Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-010 – Motion was made by David Armentrout and seconded by Bonnie Howe to amend the current mileage reimbursement rate of $0.505 cents per mile to $0.55. If an employee's personal car is used, actual total mileage should be reported and will be reimbursed at $0.55 per mile according to the Internal Revenue Service’s Standard Mileage Rate Upon roll call the vote as follows: Diane Dillon, absent, Bonnie Howe, yea, David Armentrout, yea.

Resolution No. 2009-011 – Motion was made by David Armentrout and seconded by Bonnie Howe to re-appoint Dave Armentrout to the Regional Planning Commission and re-appoint Diane Dillon as an alternate. Upon roll call the vote as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

Resolution No. 2009-012 – Motion was made by David Armentrout and seconded by Bonnie Howe to accept the minutes of December 29, 2008. Upon roll call the vote as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

ROAD SUPERINTENDENT REPORT

Bonnie reported Darrell ordered 950 tons of salt. To date we have used 600 tons. Last year we used a total of 1300 tons of salt.

The road crew cleaned the outside of the rental house. There are a couple walls that need painted inside.

Resolution No. 2009-013 – Motion was made by David Armentrout and seconded by Bonnie Howe to purchase a gas hot water heater for the rental house in an amount not to exceed $300.00. Upon roll call the vote as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

All of the equipment is in good running order.

Dale Haggarety, the developer of Marsh Creek has plowed the roads in that subdivision one time.

There was one (1) funeral since the last meeting.

Rummel Electric is in the process of installing a generator at the New Milford site in case of a power outage. They will also be installing a panel box in the garage at the Town Hall.

JoAnn asked the Board to sign the contract with Mark Hirst for the sanitary sewer & Cook Road force main project. JoAnn said the County Engineer did not have the hook up correct. They did not include the rental house and instead included the Town Hall. This has been corrected.

Amerigas was called because the furnace was not working. The problem was the propane was out and has now been filled.

Resolution No. 2009-014 – Motion was made by David Armentrout and seconded by Bonnie Howe to reduce load limits 35% on all Rootstown Township roads effective immediately. Upon roll call the vote as follows: Diane Dillon, absent, David Armentrout, yea, Bonnie Howe, yea.

ZONING INSPECTOR REPORT

Van Black reported business is slow; even though he has had several phone calls.

Dave reported the Zoning Board of Appeals will not be meeting this month.

FIRE CHIEF’S REPORT

Dave reported the refrigerator at the fire station had to be replaced.

Dave said if Chief Palmer has no resolution with Verizon the Board agreed for him to change carriers for their cell phones.

RESIDENT’S COMMENTS

Joe Postlethwaite, President and Mike Riley, Vice President of the Hot Stove were present to discuss their contract agreement with the Trustees. Mr. Postlethwaite would also like to have an agreement with the Soccer Association. Their insurance company is concerned that soccer is using their equipment and may not be covered. Dave agreed to meet with the Hot Stove Board and report back to the Trustees.

FISCAL OFFICER REPORT

JoAnn gave the Board a copy of a letter from Bill Steiner, District Coordinator of the Solid Waste Management District regarding providing containers for scrap metal.

JoAnn received several letters from applicants interested in the Zoning Commission and Zoning Board of Appeals.

JoAnn gave the Board voting information from OTARMA.

Resolution No. 2009-015 - Motion by Bonnie Howe and seconded by David Armentrout to pay bills on file with the Fiscal Officer. Upon roll call the vote was as follows: Diane Dillon, absent; Bonnie Howe, yea; David Armentrout, yea.

UNFINISHED BUSINESS

Dave reported weather permitting the lighting district will be installed at Marsh Creek by the end of the month.

Dave said after conversations with the County Engineer and legal counsel; the next process would be to send a letter to Mr. Haggarety to proceed with legal action to finish Marsh Creek. Leigh Prugh has been assigned to this issue.

NEW BUSINESS

Dave gave the Board his goals for 2009.

Resolution No. 2009-016 – Motion was made by David Armentrout and seconded by Bonnie Howe to participate in the Local Technical Assistance Program (LTAP) which provides information and training to local governments and agencies. These one-day programs cost $55.00 each per day. The Trustees agreed all Township employees based on funds and the employee’s workload is eligible to attend. Upon roll call the vote was as follows: Diane Dillon, absent; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2009-017 – Motion was made by David Armentrout and seconded by Bonnie Howe to re-appoint Patricia Saillant to the Zoning Board of Appeals Board term ending December 31, 2013. Upon roll call the vote was as follows: Diane Dillon, absent; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2009-018 – Motion was made by David Armentrout and seconded by Bonnie Howe to re-appoint Diane Esola and Jim Manion as an alternate to the Zoning Board of Appeals term ending December 31, 2009. Upon roll call the vote was as follows: Diane Dillon, absent; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2009-019 – Motion was made by David Armentrout and seconded by Bonnie Howe to re-appoint Robert Swauger to the Zoning Commission Board term ending December 31, 2013. Upon roll call the vote was as follows: Diane Dillon, absent; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2009-020 – Motion was made by David Armentrout and seconded by Bonnie Howe to re-appoint Karen Henry as an alternate to the Zoning Commission Board term ending December 31, 2009. Upon roll call the vote was as follows: Diane Dillon, absent; Bonnie Howe, yea; David Armentrout, yea.

Resolution No. 2009–021- Motion by Bonnie Howe to adjourn at 6:30 p.m.

Respectfully submitted,

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Bonnie Howe, Chairperson

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JoAnn Townend, Fiscal Officer