The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on January 12, 2010. Those in attendance were Trustees Diane Dillon, Bonnie Howe and Brett Housley, JoAnn Townend, Fiscal Officer, Chuck Palmer, Jack Duffy, Darrell Stephens, Jim Mahood, Van Black, and Julie Gonzales.

JoAnn Townend, Fiscal Officer opened the meeting at 5:30 PM.

Resolution No. 2010-001 – Motion was made by Bonnie Howe and seconded by Brett Housley to appoint Trustee Diane Dillon as Chairperson for 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-002 – Motion was made by Brett Housley and seconded by Diane Dillon to appoint Trustee Bonnie Howe as Vice Chairman for 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-003 – Motion was made by Bonnie Howe and seconded by Brett Housley to continue the current times and dates for the Township Trustee Board Meetings commencing at 5:30 p.m. on the 2nd and 4th Tuesday of each month at the Rootstown Town Hall. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-004 – Motion was made by Bonnie Howe and seconded by Brett Housley to continue using Key Bank as the Township checking account and Star Ohio as the Township savings/investment account. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-005 – Motion was made by Bonnie Howe and seconded by Brett Housley to keep the existing fee schedule for Zoning and Homeland Cemetery. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-006 – Motion was made by Bonnie Howe and seconded by Brett Housley to keep the current copy fee of .10 cents per page. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-007 – Motion was made by Bonnie Howe and seconded by Brett Housley to keep the current equipment value at $500.00 not covered by Ohio Revised Code to be included in the year-end Township property inventory. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-008 – Motion was made by Brett Housley and seconded by Bonne Howe to appoint Brett Housley as zoning liaison and to re-appoint Diane Dillon as park and fire liaison and Bonnie Howe as road liaison. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-009 – Motion was made by Brett Housley and seconded by Bonnie Howe to amend the current mileage reimbursement rate of $0.505 cents per mile to $0.50. If an employee's personal car is used, actual total mileage should be reported and will be reimbursed at $0.50 per mile according to the Internal Revenue Service’s Standard Mileage Rate. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-010 – Motion was made by Bonnie Howe and seconded by Brett Housley to appoint Brett Housley to the Regional Planning Commission and re-appoint Diane Dillon as an alternate. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-011 – Motion was made by Bonnie Howe and seconded by Diane Dillon to accept the minutes of December 22, 2009. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, abstained.

FIRE CHIEF’S REPORT

Chief Palmer gave the Board the 2009 non-resident ambulance billing graph indicating the non-resident transport per month. He has not received the final report for 2009.

The Census Bureau will be using the station on April 26-30, 2010 for training.

The Ohio Fire Chief’s Association will be conducting Fire Officer I and II training next month. All officers will be attending.

Resolution No. 2010-012 – Motion was made by Bonnie Howe and seconded by Brett Housley to allow ten (10) officer’s to attend Fire Officer I and II training conducted by the Ohio Fire Chief’s Association. The total cost for tuition is $4000.00 ($400.00 per officer). Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Chief Palmer contacted Hirst Construction to get a quote to fix the water issue in the elevator pit and utility chase.

Resolution No. 2010-013 – Motion was made by Bonnie Howe and seconded by Brett Housley to enter into an agreement with the Fire Company for 2010 in an amount of $4,800.00. This will be distributed quarterly in an amount of $1,200.00 per quarter. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

ROAD SUPERINTENDENT REPORT

Darrell reported 750 tons of salt has been ordered. There is approximately 100 tons in the garage. The new company does not deliver as quickly as the old company. Darrell spoke to Mary Ann Greer regarding the tree on her property at the corner of Bower and Kline Roads. Mary Ann agreed that the crew could either trim the tree or remove it if needed.

Resolution No. 2010-014 – Motion was made by Bonnie Howe and seconded by Brett Housley to order sweatshirts from Cintas for the Road Crew Department. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Darrell reported Lang’s had to rebuild the transmission in his truck. The Board agreed for Darrell to get a listing of the State purchases. JoAnn will give Darrell the information.

There were two (2) funerals in December and one (1) in January.

Darrell gave a couple of representatives from Hot Stove a key for the park gate.

Darrell suggested putting a blurb in the Record-Courier reminding residents to be aware the parking ban goes into effect when there is 2 inches of snow or more. Violators will be towed at the owner’s expense.

ZONING INSPECTOR REPORT

There were five (5) acts of business.

Jim gave the Board a Sheriff’s Incident Report from a resident that was representing the Township.

Diane suggested updating the cemetery records on the computer.

Resolution No. 2010-015 – Motion was made by Brett Housley and seconded by Bonnie Howe to set a public hearing on Tuesday, February 9, 2010 at 6:00 PM at the Town Hall for a proposed zoning amendment 2009-004 Chapter 480 Wind/Solar Energy. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

RESIDENT’S COMMENTS

Terra Howell, Rural Outreach Specialist from Townhall II in Kent was present to ask the Trustees if there are any agencies that she could talk to letting the seniors know the services offered by Townhall II.

Resolution No. 2010-016 – Motion was made by Brett Housley and seconded by Bonnie Howe for the Rootstown Township Trustees to move into executive session at 6:15 PM to discuss personnel matters. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-017 - Upon conclusion of the above referenced discussion a motion was made by Bonnie Howe and seconded by Brett Housley that the Rootstown Township Trustees move out of executive session at 6:34 PM. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

After exiting Executive Session, the Trustees adopted Resolution No. 2010-019.

Resolution No. 2010-018 - Motion by Bonnie Howe and seconded by Brett Housley to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2010-019 – Motion was made by Bonnie Howe and seconded by Brett Housley to appoint Jim Manion to the Zoning Board of Appeals term ending December 31, 2014 and to re-appoint Diane Escola as an alternate term ending December 31, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

FISCAL OFFICER REPORT

The Board sign the Key Bank agreement for the Township. Brett will deliver the agreement to Key Bank.

UNFINISHED BUSINESS

The Board agreed they did not have any information to put in the Rootstown School Communicator this quarter. Julie will e-mail Linda Paulus.

NEW BUSINESS

JoAnn will contact Bill Steiner of the Portage County Solid Waste Management District to schedule Clean-Up Day in the spring; preferably in May.

Resolution No. 2010–020- Motion by Bonnie Howe to adjourn at 7:10 p.m.

Respectfully submitted,

___________________________________
Diane Dillon, Chairperson

___________________________________
JoAnn Townend, Fiscal Officer