The regular meeting of the Rootstown Township Trustees opened at 5:30 p.m. on January 11, 2011. Those in attendance were Trustees Diane Dillon, Bonnie Howe and Brett Housley, JoAnn Townend, Fiscal Officer, Captain Duffy, Jim Mahood, Van Black, and Julie Gonzales.

JoAnn Townend, Fiscal Officer opened the meeting at 5:30 PM.

Resolution No. 2011-001 – Motion was made by Bonnie Howe and seconded by Diane Dillon to appoint Trustee Brett Housley as Chairman for 2011. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-002 – Motion was made by Diane Dillon and seconded by Brett Housley to appoint Trustee Bonnie Howe as Vice Chairman for 2011. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-003 – Motion was made by Bonnie Howe and seconded by Diane Dillon to continue the current times and dates for the Township Trustee Board Meetings commencing at 5:30 p.m. on the 2nd and 4th Tuesday of each month at the Rootstown Town Hall. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-004 – Motion was made by Bonnie Howe and seconded by Diane Dillon to continue using Key Bank as the Township checking account and Star Ohio as the Township savings/investment account as recommended by the Township Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-005 – Motion was made by Bonnie Howe and seconded by Diane Dillon to keep the existing fee schedule for Zoning and Homeland Cemetery at this time. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-006 – Motion was made by Bonnie Howe and seconded by Diane Dillon to keep the current copy fee of .10 cents per page. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-007 – Motion was made by Bonnie Howe and seconded by Diane Dillon to keep the current equipment value at $500.00 not covered by Ohio Revised Code to be included in the year-end Township property inventory. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-008 – Motion was made by Diane Dillon and seconded by Bonne Howe to re-appoint Brett Housley as zoning liaison and to re-appoint Diane Dillon as park and fire liaison and Bonnie Howe as road liaison. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-009 – Motion was made by Bonnie Howe and seconded by Diane Dillon to amend the current mileage reimbursement rate of $0.50½ cents per mile to $0.51. If an employee's personal car is used, actual total mileage should be reported and will be reimbursed at $0.51 per mile according to the Internal Revenue Service’s Standard Mileage Rate. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-010 – Motion was made by Bonnie Howe and seconded by Diane Dillon to re-appoint Brett Housley to the Portage County Regional Planning Commission and re-appoint Diane Dillon as an alternate. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-011 – Motion was made by Bonnie Howe and seconded by Brett Housley to accept the minutes of December 28, 2010. Upon roll call the vote as follows: Diane Dillon, abstained, Bonnie Howe, yea, Brett Housley, yea.

ROAD DEPARTMENT REPORT

Trustee Howe reported the following:

A copy of the inventory was given to the Board.

The locks for the fuel pumps have been changed.

200 tons of salt has been ordered and should be delivered tomorrow.

The computer for the Road Department has been installed and is up and running.

The lettering on the new truck has been completed.

Resolution No. 2011-012 – Motion was made by Diane Dillon and seconded by Bonnie Howe agreed to have the Chevy 1-ton truck (from fire department) lettered from American Graphics in an amount not to exceed $161.00. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Jim met with representatives from Verizon and updated cell phones will be in soon.

The Board agreed to cancel and disconnect former Road Superintendent, Darrell Stephens’s cell phone. Jim will send an e-mail to Verizon.

Jim said Verizon offers internet service (Wi-Fi) for 42.00 per month.

Cemetery

There was one funeral since the last meeting.

Park

Diane reported the pavilion has been completed except for laying the cement. They will not lay it until the weather breaks.

Resolution No. 2011-013 – Motion was made by Diane Dillon and seconded by Bonnie Howe to execute an addendum to the contract for the pavilion at the park with Classical Construction. Final inspections are to be completed from the County by April 1, 2011 for the cement at the park pavilion. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Bonnie spoke to Chris Meduri from the Prosecutor’s Office and Scott Miller from the County Engineer regarding road bonds.

ZONING INSPECTOR REPORT

There was one (1) act of business.

Jim reported that Chris Meduri is in contact with the realtor of Delphi and will schedule an appointment. Jim will keep Brett informed.

Jim gave the Board a copy of the summary of 2009 and 2010 permits purchased. In 2009 there were 96 permits and in 2010 there were 80 permits purchased. There is only a $19.40 difference between the two years.

The pavilion was reserved 30 times in 2010.

Jim said if there is NOPEC grant money available he suggested installing windows in the downstairs of the rental house. The tenant said there is a huge difference in heating with the new windows installed upstairs. Diane said round 2 will be in April.

The Board discussed if the Road Department needs four (4) trucks.

Bonnie asked if we plow the road to the water tower for the water company. Bill said they plow the drive when the crew is available and it is not a priority. The Board asked Julie to send a letter to Rootstown Water Company informing them.

FIRE CHIEF REPORT

Resolution No. 2011-014 – Motion was made by Diane Dillon and seconded by Bonnie Howe to eliminate the alpha pager system effective January 31, 2011. This would be a savings of $3,500.00 per year. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Captain Duffy reported they have applied for a State fire grant to get the fire training cost last year reimbursed. They should be informed by the end of March.

NEW BUSINESS

Diane received a form to be completed regarding Don Smith farming out Township land. The Board agreed for Mr. Smith to continuing maintaining the Township land.

FISCAL OFFICER

Resolution No. 2011-015 - Motion by Diane Dillon and seconded by Bonnie Howe to pay bills on file with the Fiscal Officer. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011-016 – Motion was made by Bonnie Howe and seconded by Diane Dillon to hire Bill Hahn as Road Superintendent at a rate of $19.25 per hour effective December 27, 2010. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

JoAnn gave Diane NOPEC agreements to be signed.

JoAnn received the wage survey conducted by Hank Gibson from Ravenna Township. JoAnn will do a spreadsheet.

The Board scheduled a Records Commission Meeting for the next Board meeting, January 25, 2011.

JoAnn gave the Board documents from Kenyon Energy. JoAnn will schedule a meeting for them to come in February.

The Board agreed not to vote for candidates on the ballot for OTARMA.

Resolution No. 2011-017 – Motion was made by Bonnie Howe and seconded by Diane Dillon to set a fee for the Road Superintendent to spend for supplies, parts, etc without official Board approval. The Board agreed Mr. Hahn could spend up to $250.00 without Board approval. And in the amount of $250.00-$1,000.00 he would need approval from the Road Department liaison and one other Trustee. Upon roll call the vote as follows: Diane Dillon, yea, Bonnie Howe, yea, Brett Housley, yea.

Resolution No. 2011–018 - Motion by Brett Housley to adjourn at 6:45 p.m.

Respectfully submitted,

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Brett Housley, Chairperson

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JoAnn Townend, Fiscal Officer